The HCCSA Social Events Officer is your point of contact.  If you need any help or advice, the SEO is your experienced person.

1. Think of a good finish point
   • Activities there, including lunch
   • Parking
   • Toilets – see National Public Toilet Map.
   • Verify that all required facilities will be available on the day.
   • Details of free facilities can be found at http://www.freeinyourtown.com.au/sa/ or borrow the 2006 paper edition of "Free in Adelaide and S.A." from Rosslyn Brown.
   • To get ideas about events and places, the S.A. Tourism Commission has some websites – Visit Adelaide Hills (click on "MUST SEE AND DO") and SouthAustralia.com (click on Regions).
   
   
2. Arrange a suitable start point.  The ones most familiar to us are
   • City Dismantlers car park, Gepps Cross
   • Fullarton Road, Victoria Park (beside the racecourse)
   • Burnside Council car park, Fisher Street, Tusmore
   • Civic Park, North East Road, Modbury (opposite Tea Tree Plaza)
   • Main South Road, Happy Valley (weighbridge station immediately south of Black Road)
   • The Lions Hearing Dog Centre, Mt. Barker Road, Verdun
   
   
3. Choose an interesting route that will not be closed or congested by
   • MRA Toy Run (2nd Sunday in December)
   • Bay to Birdwood Run or Classic (end of September)
   • Street markets (e.g. Prospect Road Fashion, Food & Wine Affair, 3rd Sunday in November)
   • Street parades
   • Roadworks
   • Fun runs (e.g. City-Bay Fun Run, 3rd Sunday in September)
   Also consider the terrain – steep hills are problematic for the engine and brakes of our older cars.  Particularly slow vehicles (e.g. "the trook") might need to start early and/or take an easier route.
   Be aware of the desires and preferences of our members – e.g. observation trials are unpopular.
    
4. Write an instruction sheet for the participants
   • Describe any hazards, e.g. risky lane changes.
   • At turn-off points, give the direction and street name.
   • Specify all distances in miles (and optionally also in kilometres).
     1 mile = 1.609 km   or use the Convert function of Microsoft Calculator Plus (for Windows XP or later).
   • Clearly describe the finish point, so lost people can complete the run.
     Remember that the social gathering at the end is as important as the run itself.
   • Google Earth, Google Maps and a street directory are very useful aids to planning, but nothing beats actually driving there.  Expect some unexpected problems, and have an attitude that you can overcome them.
   Your instructions might depend on some unwritten assumptions in your own mind, so it can be helpful to have an independent person (e.g. the Social Events Officer) proof read the sheet before the run.
   For the longer runs, it might be useful to note the location of public toilets.
    
5. Give vital information (start point and time is a bare minimum) to the Social Events Officer, so that the run can be advertised several weeks in advance.  Write a description that encourages members to participate and make your efforts worthwhile. 
   It is the SEO's duty to pass this information on to the Webmaster and the Magazine Editor.
    
6. On the day: arrive at the start point at least 30 minutes before the advertised departure time, with
   • an instruction sheet for every participating car.
   • sufficient Club Run Forms to be signed by every participant (all drivers and passengers).
   For the purpose of Public Liability Insurance, nobody joins the run without signing in.  This process alone will consume all of your time at the start.  You might even need a helper.
    
7. Co-ordinate activities upon arrival at the finish point, e.g. lunch.
    
8. Invite somebody to write a report for the club magazine.